7 Tips for Compliance for Employers

This month is all about our new bundle Employment Law. To kick things off we are sharing with you 7 top tips from our expert, Laura Bowyer of Employment Matters, to help your business comply with basic employment law:

1 – Decide what employment status you want working in your business.

Are you looking for an employee, a self-employed sub-contractor or a worker? Depending on what you choose will decide what contract you set out for them, what legal obligations you have towards them i.e. holiday pay/sick pay and what you should and shouldn’t do. We discuss this in more detail in our Employment Law bundle.

2 – Pay the right wages

Take a look at the industry pay scales for each role you want to fill and then also look at the National Minimum Wage and the National Living Wage to ensure it meets with the legal obligations of pay see www.gov.uk for more details

3 – Ensure that the contract you provide is signed and dated by all parties. 

It is important that the contract between the employer and employee/sub-contractor/worker be read, signed and dated by both parties. It is vital that it is legally compliant. Clear terms and conditions set out and there is a provision for changes.

4 – Ensure employment paperwork is correct.

When hiring new employees make sure you check their eligibility to work documents (if required), take copies of this and driving license (if required) and complete all forms. Incomplete forms and failure to copy documents can cause legal issues.

5 – Don’t ignore any issues when they arise.

Procrastinating only makes it worse. Sometimes as employers it can be easy just to let a situation slide unnoticed. For example, in regard to timekeeping, persistent sickness or not complying with company standards. It is important to keep a note of dates and what happened as if the issue continues then you need to have evidence to be able to act in the appropriate way.

6 – Be clear & communicate.

Be clear from the outset about disciplinary and grievance procedures. Ensure that you communicate this through staff handbooks and regular meetings with your team. Treat everyone equally.

7 – Preparation and timelines

As a business that is taking on new employees you need to plan, prepare and timeline the journey. Have a timeline from the date you decide to recruit for a position (we have job advert templates available to use in our Staff bundle), to when you register with HMRC, to when they start work with you. Ensure there is a contract in place two months from this date. Then plan and prepare for when their salary is paid, what pension payments need to be made and what happens if they are absent or sick.

If all else fails, then you can always speak to us! If you have any questions relating to this blog then you can contact us at The Landscaper’s Circle on info@thelandscaperscircle.co.uk or call 02381800108.

Alternatively, join us as a TLC member and you can access the entire Employment Law bundle (and many more) within the members area!